Board Meeting Software for Paperless, Streamlined Governance

This board meeting software helps non-profits, school boards, businesses, educational institutions, and government organizations streamline how they plan, run, and document meetings by providing a mix of simple and advanced features that improve productivity, reduce administrative friction, and support a fully paperless workflow, so teams can organize agendas, manage materials, and execute meetings smoothly without relying on physical documents. Key Highlights ✅ Designed for non-profits, school boards, businesses, educational institutions, and government organizations ✅ Streamlines meeting planning, execution, and follow-up with productivity-focused features ✅ Supports paperless meetings by centralizing materials and reducing reliance on physical documents ✅ Balances simplicity and advanced functionality to fit different meeting needs ✅ Built for ease of use so teams can manage meetings with minimal complexity

The application is built on Ruby on Rails and currently runs on Ruby 2.5 and Rails 5.0.1. It is deployed on AWS, and there is likely an opportunity to reduce operating costs by scaling down some AWS resources. From a technical standpoint, the front end is built with Bootstrap, and a CDK setup is in place for infrastructure management. The application is hosted on AWS, using MySQL as the database, Redis/Resque for caching and background jobs, and Docker, Fargate, and ECS to manage the application layer. Although the application is older, it underwent a major Rails upgrade from Rails 2 to Rails 5 after it was re-acquired in 2016. Overall, it is very stable, with minimal bugs, as the application itself is not inherently complex. The customer-facing website is hosted on Pantheon and runs on an older version of WordPress.

One of the biggest "easy wins" would be a modest price increase on the software. The pricing we use now is the same pricing used when the original owner launched BlueSky back in 2010. This is especially true when considering what the competitors charge. We do get a few organic leads per year (and a few organic signups) with no real involvement on my part. I am happy to provide a list of demo requests that you could cross-reference against the database if at all helpful. My biggest obstacle at this point is simply time and is the reason for selling.

My biggest challenge is a lack of time. I run a few other businesses under the same corporation and haven't ever put the time into this that it deserves. This tool takes approximately a few hours per month to manage. In the last 90 days, there were 9 support tickets submitted, and three of those were people who mistook us for the social media app with the same name. Processing enterprise invoices takes 10 minutes or so on the 1st of the month.